# Security Datool's application protections, deployment responsibilities, and security review boundaries. Datool provides authenticated workspaces, scoped API access, and encryption for saved model-provider credentials. The security of an installation also depends on how its infrastructure, identity providers, integrations, and backups are operated. This page describes the product; it is not an audit report or a guarantee about every deployment. ## Cloud and self-hosted responsibilities [#cloud-and-self-hosted-responsibilities] | Area | Datool Cloud subscription | Self-hosted installation | | ------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------- | | Application updates | Datool operates releases and patches. | Your operator selects and deploys releases. | | Hosting, network, storage and backups | Datool is responsible for the hosted infrastructure. Request current evidence for encryption, backup schedules and restore tests before relying on a specific commitment. | Your operator chooses hosting, regions, encryption, firewall rules, backup storage and recovery procedures. | | Workspace access | Your organization manages its members, API keys and connected accounts. Datool manages infrastructure administrator access. | Your organization manages workspace access and all infrastructure administrator access. | | AI and external integrations | Requests can be sent to the model, messaging, sandbox and integration providers used by your project. | The same applies. Hosting Datool yourself does not make configured external providers local. | | Retention and deletion | Confirm the applicable policy and scope with Datool; different record types have different lifecycles. | Your operator configures retention and carries out deletion across the database, files, queues, exports and backups. | ## What is encrypted? [#what-is-encrypted] Saved model-provider credentials use AES-256-GCM authenticated encryption with project/provider context. The server decrypts them when it needs to call the provider. The application must therefore have access to the encryption key. This protection does **not** encrypt every conversation, trace, uploaded file or database column. Full storage and backup encryption require infrastructure configuration and separate verification. It is not end-to-end encryption or a zero-knowledge service: Datool and the configured providers process data to deliver the requested functionality. Production access should use HTTPS. The supplied Compose deployment expects an operator-managed TLS proxy; it does not provision certificates. Its database and Redis ports are not published to the host, but their default internal connections are not encrypted. Use private networking and configure encrypted connections when the deployment's trust boundaries require them. ## How is access controlled? [#how-is-access-controlled] Datool checks authenticated organization/project context and API permissions. API keys have scopes; browser mutations also enforce origin checks. Workspace membership is a meaningful trust boundary: ordinary members currently have broad workspace capabilities. Do not assume fine-grained per-project member roles, SAML SSO, SCIM, or native MFA are included. Google sign-in can use the protections configured on your Google account. That does not make MFA mandatory for every Datool sign-in method. Operators should require MFA on hosting, source-control, email and other administrative accounts, and review membership and keys regularly. Code scorers execute through a sandbox provider outside the application process. If no working sandbox is available, execution fails instead of falling back to the app host. The optional local Docker integration grants control of its Docker host; a separate provider or dedicated host is appropriate for untrusted users. ## What data reaches an AI provider? [#what-data-reaches-an-ai-provider] Data needed for an agent or evaluation can include messages, retrieved knowledge, tool results and trace content. Select providers and features according to your data policy, minimize sensitive inputs, and review each provider's retention, training and region terms. Self-hosting does not override those terms. Datool does not sell customer data, use it for advertising, or use it to train its own AI models. This statement describes Datool's business use; it does not replace the terms of a model provider or connected service. ## Retention, privacy requests and logs [#retention-privacy-requests-and-logs] Trace retention is not a universal deletion policy for all data. Conversations, contacts, evaluation datasets, tool results, queues, exports and backups may have separate lifecycles. Curated evaluation or dataset references can also preserve trace data. Agree on the required scope before making a deletion promise. Cloud customer-service records have a 365-day inactivity rule with protections for open cases, unfinished actions and selected evidence. See the [retention schedule](/docs/retention) for eligibility, exceptions and backup expiry. Shopify privacy webhooks record a request for operator fulfillment. Receiving or marking a request complete does not by itself export or erase all customer data. The operator must perform and verify the requested work across relevant stores. Operational logs and customer traces serve different purposes. Do not assume they provide a complete, immutable audit of all customer-data access. Limit who can read them and avoid putting secrets or unnecessary personal data in logs. ## Can we use Datool for a regulated workload? [#can-we-use-datool-for-a-regulated-workload] Evaluate the exact deployment, data types, providers and contractual requirements. Do not treat a subscription, self-hosted installation, or a passed automated test as SOC 2, ISO 27001, HIPAA, GDPR or Shopify approval. Request a current report or signed commitment for any requirement your procurement process depends on. Datool does not currently offer a SOC 2 report. A future report would need to name its audited system, scope and period; a hosting provider's report would not cover Datool's application or operating practices automatically. ## Ask a security question or report an issue [#ask-a-security-question-or-report-an-issue] For deployment questions or a security questionnaire, contact [vini@vinipace.com](mailto:vini@vinipace.com). Describe the features and deployment you plan to use so the answer can distinguish supported controls from operational commitments. Report vulnerabilities through [GitHub private vulnerability reporting](https://github.com/vinipace/datool/security/advisories/new). Use synthetic data and never include real keys, session cookies or customer records. See the [security policy](https://github.com/vinipace/datool/blob/main/SECURITY.md) and [self-hosting guide](/docs/self-hosting).